Now that summer is here, event-planning will kick into high gear. If you're in charge of booking an event for your work this summer, you've got to get started as soon as possible. You might not realize this, but the longer you wait to book your event, the harder it will be to find the right spot. You see, between weddings and graduations, function bookings can become a real hot commodity. Here are four tips you can use that will help you take the stress out of planning your summer event.
Book in Advance
If you know that you have a summer event coming up, you've got to book in advance. In fact, you should book your space as soon as you have a firm date. Waiting too long could put you out of the running for the location you've chosen for your event. To avoid problems, don't wait until all the details are set in stone. Once you have the date, make the reservations. From there, you'll have the time you need to get all the other details in order.
Have a Backup Plan
When it comes to planning an event during the peak summer season, you've got to have a backup plan in place. Instead of choosing just one location for your event, sit down with your committee and make a list of several locations that will fit your criteria. If you don't have a committee, make it a committee of one, and make your list. Once you have a list, you can start at the top. Best case scenario, the first one on your list will be available. If that doesn't work out, you'll have several others to choose from.
Be Willing to Compromise
During the summer, it can be next to impossible to find event space. That's why it's crucial that you be willing to compromise, especially on the dates or times. While you're making your plans, try to give yourself a bit of wiggle room; windows of time that will work for your event. That way, if your favorite venue is available on the right day, but at different times, you'll be able to rework your plans.
Offer an Incentive When Necessary
If you're set on one specific venue for your function, be willing to offer an incentive where necessary. This is particularly beneficial when you're vying for one opening with another party. While you're vying for that one opening, offer to provide a slightly larger deposit, or to include additional services that might be available. You might find that by offering an incentive, your request will move up the list much quicker.Share